Reports Menu

About the Reports Menu

The VIP System is supplied to you with a number of Standard Reports, which provide the information required to administer your payroll effectively.

 

The reports on the Reports Menu are categorised into the following main sections:

 

How to Access the Reports Menu

  1. Click on Reports.
  2. Click on Reports and Maintenance.
  3. The Reports 1 –100 Menu will be displayed.

 

Reports Menu

On the Reports 1 – 100 Menu, all the above-mentioned payroll reports are found.

 

Available for VIP Premier and VIP Classic Payroll.

Three Report Menus are available.

Reports on the Reports 101 – 200 Menu are only available if you are licenced for the Leave and/or Personnel History and/or Job Management Modules.

Reports on the Reports 201 – 300 Menu are only available if you are licenced for the Employment Equity and/or Skills Development Modules.

Reports may be moved from one Reports Menu to another.

 

How to Use the Options on the Reports Menu

 

 

Hard Coded Reports have 99 detail lines per employee on the Report Control Line.

 

Option What do I need to do?
Add

Available for VIP Premier and VIP Classic Payroll.

 

This option may be used to add a report.

 

  1. Click on a blank line where you want to add the report.
  2. Click on <Add>.
  3. Confirm the line number and click on <Continue>.
  4. Continue to specify the details of the new report.

 
Edit

This option is used to make changes to existing reports.

 

  1. Click on the report that you want to change.
  2. Click on <Change>.
  3. The Report Control Line will be displayed. Make the necessary changes to this screen.
  4. Click on <Continue> to move to the body of the report.
  5. Make the necessary changes to the report.
  6. Click on <Close>.

 

Hard Coded Reports cannot be changed.

 
Delete

This option is used to delete reports that are no longer in use.

 

  1. Click on the report that you want to delete.
  2. Click on <Delete>.
  3. You will be asked to confirm that it is the correct report to delete.
  4. Click on <Yes>.
  5. The report will be deleted.

 

Hard Coded Reports cannot be deleted.

 
Copy

Reports may be copied from one line number to another.

 

  1. Click on <Copy>.
  2. You will be prompted to enter the line number from which the report must be copied. Enter the line number.
  3. You will be prompted to enter the line number to which the report must be copied. Enter the line number.
  4. Click on <Continue>.
  5. The report will be copied to the line specified.

 

Hard Coded Reports cannot be copied to another line, but may be moved to another line, using the CS - Change Sequence option.

 
Real No

This is not the number next to the report, but a unique number allocated to each report. When you receive updates or enhancements, or want to export/import reports, the reports are referred to by their Real Number, due to the fact that the order of the reports may be altered on screen.

 

  1. Click on <Real No> for the Real Numbers to display.

 

CS

(Change Sequence)

This option is used to move reports from one line to another.

 

  1. Click on <CS>.
  2. You will be prompted to enter the line number from which the report must be moved. Enter the line number.
  3. You will be prompted to enter the line number to which the report must be moved. Enter the line number.
  4. Click on <Continue>.
  5. The report will be moved to the line specified.

 

CC

(Change Cheque Print Positions)

Click on <CC> if you need to change the Cheque Print Positions.

 

 

CP

(Change Payslip Positions)

Click on <CP> if you need to change the Payslip Print Positions.

 

 
List

Click on <List> if you want to see more detail about the reports.

 
Help

Click on <Help> for a listing of all the selection codes for types of Memos, Tax Statuses, Employee Statuses, Pay Methods, etc.

 
NXT

Available for VIP Premier and VIP Classic Payroll.

 

This option is used to check all available Real Numbers for all companies within a specific Group.

 

  1. Click on <NXT>.
  2. Select the required Group and view the Real Numbers available in all companies.

 
Rn co's

Available for VIP Premier and VIP Classic Payroll.

 

This option is used to check if the Real Number of a specific report exists within a Group of companies.

 

  1. Click on the required report, then click on <Rn co’s>.
  2. Select the Group and check if the Real Number of the selected report exists in all companies in the Group.

 

 

 

 

Option What do I need to do?
Print

This option is used to print reports.

 

  1. Click on the report that you want to print.
  2. Click on <Print>.

 
Print *

This auto print option is used to print all reports marked with an "*", which means that they are to print automatically.

 

  1. Click on <Print *> to print all the "*" reports.

 

All the Reports marked with a #, are tax year-end reports. The # will automatically change to an * in the last period of the tax year and these reports will then be included in your Auto Print function.

 
Range

This option is used if you want to print the report for a range of employees.

 

  1. Click on the report that you want to print.
  2. Click on <Range>.
  3. You will be asked to enter the Employee Code where the printing must begin and where the printing must stop.

 
Cons

Available for VIP Premier and VIP Classic Payroll.

 

This option is used to print a selected report in which the information for a group of companies is consolidated into a single report.

 

  1. Click on the report you want to print.
  2. Click on <Cons>.

 
Group

Available for VIP Premier and VIP Classic Payroll.

 

This option is used where the selected report is to print separately for each company in the group.

 

  1. Click on the report you want to print.
  2. Click on <Group>.

 
PC/Print Cheques

This option may be used to access the printing of cheques.

 
PP/Print Payslips

This option may be used to access the printing of payslips.

 
Guidelines When you click on this button, the VIP Checklists folder will be opened from where any of the useful payroll processing, tax year-end, frequently asked questions checklists may be viewed/printed.
PSP Companies When you click on this button, a Print Preview screen will be displayed explaining all steps to follow to ensure that your PSP Companies are legislatively compliant for the 2012/2013 Tax Year. You may print this information, if required.
Update Report When you click on this button, a Print Preview screen will be displayed explaining everything that you need to do to ensure that your system is up to date after an update, e.g. completing and updating all relevant IRP5 Code information for all employees. You may print the information, if required.